How to get rid of it Excel in a company ?
Excel is a software from the office suite that is mainly used as a spreadsheet. It has long been among the preferred tools in business because of its great versatility. It allows you to create tables for all purposes thanks to its many formulas. You can even use it to manage projects. Although very practical, Excel n’However, it is still outdated by all the progress that is being made in digital tools.
C’This is the reason why you must get rid of it in favor of more appropriate solutions.
Use an efficient PPM tool adapted to your needs
It is true that the Excel software can be used as a project management tool. However, in the face of a solution designed specifically for this purpose, it becomes obsolete very quickly, because less efficient. It is then more beneficial for you to turn to an adequate tool.
We recommend’Use of the software’an efficient PPM tool that will assist you in the key processes of your project portfolio an efficient PPM tool to assist you in the management of your project portfolio. To choose it, you must above all take into account your needs. It is important that the software is adapted so that you can get the most out of it.
In any case, it will be much more useful to you thanks to its many features.
Increased visibility on your projects
Thanks to a PPM tool (Project Portfolio Management), you have the’assurance of’It allows you to have a better visibility on the progress of your projects’s projects in your portfolio. With its s functionality’arbitration, You have an overview of all resources’It is also ideal for automating multiple repetitive administrative tasks that are related to the life and progress of your projects.
This way, you have a clear view of your project’a powerful solution that systematically centralizes all data and gives them a single repository. In this way, you avoid duplication, loss of time and money’It's not just a matter of organizing the information or the recurring data sharing problems with Excel.
You don’For example, you will no longer need to’send several versions of the tool to the same person’the same document to all your teams. They will be able to consult it in real time and be aware of any changes that are made to it.
With a PPM tool, The productivity gain of your teams is guaranteed. By streamlining the management of your project portfolio, the software improves task tracking, but not only. It also promotes faster execution of the various options and optimizes the chain of operations.
You become more productive overall.
L’A PPM tool is also ideal for automating multiple repetitive administrative tasks. It saves you a lot of time by getting rid of the need to use a computer’time-consuming, non-value-added steps. This time can be put to good use to move your business forward more quickly’It allows you to have a better visibility on the other phases of your different projects, to be able to schedule all the steps of the project’where the productivity gain.
L’One of the keys to success in project management is to send multiple versions of the project to the same person’is the seamless collaboration of all participating teams. To ensure that’To make it a reality, you need to be able to use it’a software that promotes the continuous circulation of information’information. In this way, everyone receives important data at the same time and is aware of the directives communicated.
With a PPM tool, you can take advantage of this type of time’advantages. It acts as a advanced collaborative software with features designed to facilitate teamwork. You have, for example, the’access to collaborative workspaces or group discussion interfaces.
These are as many’options that allow all teams to work together in harmony.
Optimal use of resources
Managing a project is not just about organizing the project’Execution of tasks in time. Another big part of the job is making good use of all the resources at your disposal. It is’The PPM tool acts on human, material and financial resources.
With an adapted PPM tool, you will find it easier to allocate each of your resources’They are as many as it should be.
In addition, it gives you an overview of your projects’you have an overview of all resources, which makes your work easier. PPM software also improves your project management planning phase. It allows you to take into account all the factors that are important in order to schedule all the steps of the project.
How to implement a PPM tool in your company ?
To implement a PPM tool in your company, you must first consider your objectives. It is important that the software allows you to achieve them within the set deadlines. It is important that the software’it has the features that are in line with your needs.
Therefore, take the time to check them to make sure that they are correct’they bring you exactly the right information’helps that’You need.
Next, it is appropriate to consider the business tools you already use in your company. There are bound to be some advantages’We suggest some of them that are specifically essential to the success of your business’activity you are conducting. In this case, it is best to turn to a PPM software that can s’integrate with your tools and be a kind of "alternative" to the old ones’extension.
This way, it can leverage the data and support you without slowing down or changing your processes. In the last position, you just have to call the professionals who offer you the solution. They are the ones who will be able to’implement them properly in your systems.
Of course, they need to have some information about your material to use the right methods and techniques’implementation.
Train your teams on your new work tool
Once the’PPM tool is fully implemented in your systems, you don't have to rush to get it right. You need to make sure that the’All of your collaborators will be able to use it’appropriate to make the work flow smoothly and without difficulty. With this in mind, we suggest that you consider the following’organize the training sessions for all your teams.
They will be used to master your new software. By taking the trouble to go through this step, you are making sure that you are getting the right phone for your needs’they s’get used to their new work tool. To make it easier, opt for a rotary system. It's not a good idea to have your entire workforce training at the same time.
This will only paralyze your activities unnecessarily.